The project plan is like the flight plan filed by a pilot prior to embarking on a journey. It communicates how the project will attempt to reach its destination. The project plan is the strategy that will be used to produce the project's products, services, or results. It is written in sufficient detail to communicate to executives and stakeholders how the project … [Read more...]
If there's one cosmic law every project manager should engrave on their whiteboard, it's the Pareto Principle, or as it's more commonly known, the 80/20 Rule. This principle, named after Vilfredo Pareto, suggests that approximately 80% of results come from 20% of efforts. For project managers, this isn't just a theory; it's a strategy for survival in the chaotic galaxy … [Read more...]
A procurement management plan documents how a project will conduct its procurement (purchasing). In the Project Management Body of Knowledge (PMBOK Guide), it is the component of the overall Project Management Plan that deals with external purchasing for the project. It is separate from the statement of work (SOW), also known as the terms of reference (TOR) which … [Read more...]
A Project Management Office, usually abbreviated PMO, is an organizational project support function which assists project managers in the management of projects. There is no single definition of a PMO, and the roles and responsibilities vary quite widely. It depends mostly on the organization's project support needs. Some PMO's perform project management tasks, … [Read more...]
Project quality is a unique aspect of project management in that it lurks in behind the scenes. Time and money (budget) are usually bigger factors in project success, but inadequate focus on quality can sneak up and trip up a project at least as much as those two factors. On top of that, the minimum quality standards are often difficult to define and subject to … [Read more...]
Before a project even begins, a project charter is a document that incorporates the project and appoints the project manager. Many projects operate without a project charter, even multimillion dollar projects. But the formal authorization of the project by the performing organization can be important to ensure the lines of authority are clear and identify what the … [Read more...]
Assigning work is relatively easy, but how do you ensure that the deadlines will be met, the project will come in under budget, or that the quality level will be acceptable to the stakeholders? Fortunately, project management fundamentals contain techniques which are used to track and control the project. Earned Value Analysis Any discussion of project control … [Read more...]
Because you can't see its results in a direct way, project risk analysis is too often sacrificed by project managers in the name of time or budget constraints. Compounding the problem is that small projects just don't seem to have the time and budget to justify the time spent on risk management. But I would argue that if risk management is a priority on … [Read more...]
Planning is the single most important thing a project manager can do to ensure a successful project that meets its goals. The Project Management Institute suggests that planning should ideally consist of about 20 – 30% of the time required to perform the project work. This is substantially more than most project managers actually spend on project planning. … [Read more...]
Projects don't manage themselves. Professional project management requires the development of a plan that outlines how it will be managed. According to the Project Management Body of Knowledge (section 4.2), the project management plan fulfills this purpose. Although it includes any and all items that define the management of the project, there are certain standard … [Read more...]
